Enrolment and contract checks
Gather application documents, check required fields and signatures, and prepare requests for missing information. Staff review exceptions and decide when the file is ready.
From scattered documents to a clear checklist
Gondo for education
Less admin. More time for learners.
Automate enrolment checks, evidence gathering and progress-review administration across your existing systems—with your team reviewing the work and making the decisions.
Enrolment, with a human checkpoint
The documents are checked. Your team takes it from here.
In this fictional example, an agent gathers an application, checks the documents against the provider’s rules and flags an unsigned employer contract. A member of staff reviews the evidence before confirming a request for the missing document.
- Application received
- Documents collected
- Provider checks applied
- Staff review
- Pending status recorded
Enrolment document checks
Illustrative workflow · sample data
Activity
2 completed1 processing1 needs review
ENR-042Needs review
Alex Morgan
Application documents collected and checked against the example provider’s requirements.
Sample employer contract
- Learner
- Alex Morgan
- Employer
- Willow Workshop
- Employer signature
- Missing
Sample document checklist
- Application form
- Received
- Learner agreement
- Signed
- Employer contract
- Signature required
The employer contract is missing a signature. The learner’s enrolment remains pending while your team reviews the next step.
Proposed next step
Confirm a request for the signed employer contract and keep the application pending until it is received.
Activity record
- Application and supporting documents collected.
- Provider’s document checks applied; missing signature flagged.
- Waiting for a person to review.
Interactive simulation. All people, organisations and documents shown are fictional.
Apprenticeships and training providers
Connect the work around the learner.
Configure Gondo around your processes, rules and review points. These are examples of workflows to explore with your team.
Progress-review administration
Bring together previous actions, session notes and learner evidence. Prepare the review record and follow-up tasks for a tutor to check before updating systems.
From tutor notes to a prepared review
Evidence and completion readiness
Check the evidence on file against your requirements, identify gaps and prepare follow-ups. Give staff a clear view of what is present and what still needs attention.
From repeated checking to visible next steps
University admissions
A prepared application. A human decision.
Apply the same approach to qualification documents, completeness checks and evidence gathering. Prepare the record so admissions staff can spend their time assessing the application.
- 1Collect qualification documents
- 2Check the required evidence
- 3Prepare the application record
- 4Pass to admissions staff
Admissions, fee-status and eligibility decisions remain with your team.
Work with the systems you already use.
The process often crosses applications, shared files and websites. During setup, we assess the right API, browser or file-based connection for each step.
Applications
Move agreed information between systems, with access and permissions defined during setup.
Documents
Gather forms, contracts and evidence into the workflow, ready for checking and review.
Websites
Assess browser-based steps where a suitable API is not available.
Give your team one less repetitive job.
Bring an enrolment, evidence or review process. We’ll explore where Gondo could help.